Google Forms: A Dream Tool For Case Carriers

Believe it or not, I once had an administrator say that SDC teachers should focus 80% of their energy on being a case manager and 20% of their time on being a content teacher.  If you’ve ever stood in front of a high school English class and said, “Today you’ll be rewriting scenes from Hamlet in a different dialect,” then you are fully aware of the enthusiasm, preparation, and humor that you need to bring each day.  In all honesty, the statement did make me realize a new goal: As a case carrier, I should spend 20% of my energy on my caseload kiddos.

Finding the balance between creating amazing content and experiences for my students, providing meaningful, timely feedback AND managing IEPs with due diligence is an SDC teacher’s constant tug-of-war with the next-to-impossible.  However, over the last four years, I’ve used Google Forms to help me gain some traction in the field of IEP feedback from other teachers.  It’s always been a struggle to get the specific feedback I need for my students from general education teachers.  I’m always amazed at the amount of work Gen Ed teachers have on their plates; how do they do it?  By creating a Google form for IEP feedback, the Gen Ed teacher can answer your specific questions via a drop-down menu and both of your lives will be easier!

3 Steps To Using Forms For Specific IEP Feedback

1. Create the Google Form

    • For the best feedback, you should create a form for Math teachers, English teachers, and then one for All Other Subjects. Here are screenshots of what I use for the All Other Subjects.

  • When creating the form, I make all fields required in order to make sure I get the specific information I need to assess how the student is performing in each class.
  • On the English Form, I have a drop down menu for Writing Skills and Reading Skills-where teachers can select what the student is able to do independently.  If you are not an English teacher, collaborate with an English teacher to see what those specific skills should be on the form.  I do the same for the Math form.
  • The final question: What is your favorite candy?-is just a sweet reminder that we should positively reward each other.

2. Make a copy for each student on  your caseload

Once you’ve created your amazing templates, be sure to title them “DO NOT TOUCH IEP FEEDBACK TEMPLATE” because each time you send this form out, it is live.  You need to make a copy for each kiddo on your caseload and put their name in the title.

3. Share Forms with teachers a couple of weeks prior to your meeting

As you know, the most important part of an IEP meeting is being prepared with the best information possible to help each kiddo.  I try to send out my Feedback forms 3-4 weeks in advance.

*Final Tip!!!

If you decide to view teacher responses via Google Sheets, be sure to highlight all of the boxes with writing, go to format, and mark text wrapping so that you can view each response easily.


These simple forms have made my IEP feedback so much easier for the past four years!  This makes me wonder, how else could Google Forms be used to become a more effective case carrier?


One thought on “Google Forms: A Dream Tool For Case Carriers”

  1. Excellent idea! I’ve used Google forms for other things, but never for IEP-related issues. I think you’ve just made my life a lot easier, so thank you!

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